Bid and Proposal Co-ordinator

On a bid and proposal co-ordinator apprenticeship course, you’ll help bring together compelling, customer-focused proposals and tender submissions to win business.

A company’s ability to win contracts depends on the expertise of a bid and proposal specialist. As part of the sales and business development unit, you’ll collaborate across teams to create appealing, customer-focused proposals and tender submissions to win business.

As an apprentice, you’ll gain commercial capability, which is crucial to businesses and valued across all industries. Organising meetings, structuring and generating proposal material, coordinating relevant actions, and document management are just a few of your responsibilities.

This job entails various commercial responsibilities, including market research, trend analysis, contract law, and developing business plans for multiple goods and services.

This apprenticeship will provide you with a broad set of transferable skills that will prepare you for various positions, including procurement, sales, and company development.

What you’ll learn

On a bid and proposal co-ordinator apprenticeship course, you’ll learn to:

• Multitask and prioritise one’s own and others’ tasks.
• Define personal milestones to manage workload.
• Create and use a bid plan timetable and responsibility matrix to help virtual team members stick to their processes.
• Contribute to the proposed project timetable, which includes collecting timely data from several sources, such as subcontractors, consultants, and internal subject matter experts.
• Achieve bid submission dates following guidelines/instructions
• Create a good work-life balance and recognise why it’s so important
• Create proposal materials, and use library/information repositories, search engines, and corporate directories.
• Communicate with colleagues at all levels of the company. Communicate with the sales, legal, and finance teams and other virtual team members as needed.
• Prioritise the customer and tailor bid documents to their individual needs and wants.
• Collaborate with coworkers and virtual teams, leveraging contacts and networks to help with data collection and writing.
• Develop relationships with colleagues and subject matter experts within the company, knowing who the “go-to” people are and how to manage their contributions.

Entry requirements

There are no set entry requirements, but it may help if you have:

• 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths, for an advanced apprenticeship
• Apprentices without level 2 English and maths will need to achieve this before taking the end-point assessment.

Assessment methods

The End Point Assessment comprises two distinct assessment methods: 

• Professional discussion supported by a portfolio of evidence 
• Knowledge test 

Duration and level

Apprenticeship standard

More information about the Level 3 Bid and Proposal Co-ordinator Apprenticeship standard can be found here.

Apprenticeship end point assessment

For more information about the End Point Assessment Process, please read the Institute of Apprenticeships’ information page.