Events Assistant

On an events assistant apprenticeship course you will be part of a collaborative team within an events company or the events department of a larger organisation. You will typically help provide valuable support to multiple Event Planners or Project Managers.

On the apprenticeship course, you will carry out a diverse array of tasks essential for planning, coordinating, and executing events. These responsibilities encompass tasks such as helping scout suitable event locations and venues, collaborating with the design team to shape the event’s ambiance and aesthetics, and coordinating logistics such as transportation and catering.

The events themselves may be organised for the employing company or for a diverse clientele that includes large corporations, smaller businesses, and nonprofit organisations.

Events Assistant

What you’ll learn

On an events assistant apprenticeship course, you’ll learn to:

  • Understand the events’ lifecycle from initial research and planning to execution and evaluation.
  • Explore the distinct responsibilities of various event management functions such as logistics, production, creative design, and their contributions to successful event execution.
  • Assess venue suitability for specific client needs and event requirements.
  • Examine the impact of event logistics on the seamless execution of events.
  • Delve into the components of event logistics, including venue selection, delegate management, transportation, accommodation, and catering.
  • Analyse how event suppliers collaborate to deliver a successful event.
  • Identify the roles and responsibilities of onsite event teams, ensuring client and delegate needs are met.
  • Navigate relevant regulations and policies pertinent to your job role.
  • Investigate the reasons behind client choices in hosting events, their objectives, and methods for evaluating different event types.
  • Understand client expectations from event organizing departments or companies and the significance of meeting or surpassing these expectations.
  • Emphasise the value of client feedback, its constructive handling, and its role in continuous improvement.
  • Recognise the importance of punctuality, attendance, personal presentation, and conduct as reflections on the reputation of the responsible company or department.
  • Adapt to urgent event requirements and being flexible to meet them.
  • Gain insight into the business landscape, its competition, and the metrics used to measure success.
  • Appreciate the role of an Event Assistant in contributing to business success.
  • Learn how to construct and manage event budgets effectively.

Entry requirements

You’ll usually need:

  • Five GCSEs at 9-4 (or A*-C on the old grading scale), including English and Maths.

Assessment methods

The programme is assessed in various ways before completing the End Point Assessment including a project, a portfolio of evidence and a professional discussion.

Restrictions and requirements

  • Apprentices without level 2 English and maths will need to achieve this level prior to taking the end-point assessment.

Duration, level, subjects and potential salary upon completion

  • Duration: 18 months
  • Relevant school subjects: Business studies
  • Potential salary upon completion: £21,000 per annum

Apprenticeship standard

More information about the Level 3 Events Assistant standard can be found here.

Apprenticeship end point assessment

For more information about the End Point Assessment Process, please read the Institute of Apprenticeships’ information page.

Updated on January 13, 2024

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