An apprentice admin assistant supports managers, other employees, and office visitors by completing various tasks to ensure that all communications between the company and outsiders are positive and productive.
An apprentice admin assistant is essential in an office’s organisation, management, and administration. Apprentice admin assistants often help with clerical and organisational duties such as file management, appointment scheduling, assisting other staff members, and composing mail or messages. In addition, they often use computers to create spreadsheets, presentations, and reports and manage databases.
Depending on the company’s nature, admin and executive assistants may also be in charge of purchasing, managing supplies, and negotiating with suppliers. As a result, admin and office employees are the backbone and lifeblood of many businesses. Without them, offices would not run as smoothly or as successfully.
You may be responsible for various duties, such as research and collect information, assisting with all budget activities, including accounting, depending on your chosen route, qualifications, and future professional experience.
Regardless of where you work, you will help with the following tasks:
- deal with questions on the phone, by email and on social media
- greet visitors at reception
- type letters, reports and other business documents
- update computer records
- print and photocopy items
- order office supplies
- set up meetings and take notes during them
- make travel arrangements for staff.
An apprentice admin assistant training salary is typically £14,000; however, once qualified, admin assistants may earn up to £28,000 per year, depending on location and sector.
As an admin assistant, you will have opportunities for growth, which will usually come with higher pay.
Admin assistant apprentices often work regular office hours 38 to 40 per week between 8am and 6pm .
Qualifications you can achieve as an apprentice accounting technician include:
Level 3 Business Administrator – Entry requirements for this level include 5 GCSEs at grades 9 to 4 (A* to C), or equivalent, including English and maths, for an advanced apprenticeship.
On an admin assistant apprenticeship you’ll learn:
- administration skills
- to be thorough and pay attention to detail
- the ability to work well with others
- the ability to work on your own
- sensitivity and understanding
- to be flexible and open to change
- excellent verbal communication skills
- customer service skills
- to be able to use a computer and the main software packages competently.
Admin assistant apprentices work in various organisations across all business, industry, and business sectors.
You could find work as an admin assistant apprentice in:
- accounting firms
- banks and building societies
- educational institutions
- health authorities
- insurance companies
- local government
- the media
- public utilities
- retail companies
- service industries
- small to medium-sized enterprises (SMEs), where you may be the only qualified.
With further training, you could specialise in an area like legal, financial or medical administration, become a personal assistant or executive officer.
With experience, you could progress from admin assistant to supervisor or office manager. You could also move into other departments, like IT, payroll or accounting.